ABOUT THE CITY CLERK
Rebecca Poirier, City Clerk E-mail
3031 Torrance Blvd., Torrance, Calif. 90503
Phone: (310) 618-2870
Fax: (310) 618-2931
The City Clerk's Office is the:
- Driver for open and transparent government
- Caretaker and custodian of public records
- Steward for the elections process
- Ambassador to and the conduit for the democratic processes of the City
We balance the public's need to know with the individual's right to privacy.
Description of City Clerk Duties
The City Clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state, and local statutes and regulations and that all actions are properly executed, recorded, and archived.
The statutes of the State of California prescribe the basic functions and duties of the City Clerk, and the Government Code, Election Code and the Torrance City Charter provide precise and specific responsibilities and procedures to follow.
The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services
Responsibilities of the City Clerk
As the local Elections Official, the City Clerk administers Federal, State, and Local procedures through which local government representatives are selected. The City Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.
As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for City Council meetings, the City Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The City Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government. The City Clerk advertises, accepts, and conducts openings, of bids for public works projects undertaken by the City.
As a Custodian of Records, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the City Clerk is required to maintain and index the Minutes, Ordinances, and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy. The City Clerk is the agent for service of legal process on the City.
Working with Your City Clerk
The Torrance City Clerk is directly elected by the citizens of Torrance and is the local official who administers democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, the Maddy Act, and the Public Records Act. The City Clerk manages public inquiries and connects the members of the community with the services of the City.