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City of Torrance
Class Code: 1215

Class Designation: Civil Service

August 2012
(Revised)

Representation Unit: Executive and Management Employees

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Deputy City Treasurer

Definition

Under general direction, plans, organizes and manages the programs and activities of the City Treasurer's Office including development and implementation of the investment policy, investment of all municipal funds, and monitoring of surplus funds; management of all banking relations and activity; administration of the Deferred Compensation Plans; and receipting of all revenue activity. Manages  staff responsible for the collection, custody, investment and disbursement of City funds; coordinates assigned duties and responsibilities with other City departments and outside agencies; and performs related work as required.

Distinguishing Characteristics

The Deputy City Treasurer is a management classification that exercises considerable independent judgment, takes final action on matters involving the day-to-day operation of the office and relieves the City Treasurer of administrative detail.  This classification is distinguished from the City Treasurer in that the incumbent is not an elected official. Distinguished from lower level positions in that the incumbent is a management position responsible for day-to-day operations of the City Treasurer's office.
Supervision Exercised/Received
Receives direction from the City Treasurer within a framework of broad policies and objectives; provides direct supervision to the support staff assigned to the City Treasurer's Office.

Examples Of Essential Duties

The following duties represent the principal job duties; however, they are not all-inclusive. 
  • Plans, organizes and manages operations in the City Treasurer's Office;
  • Develops, coordinates and monitors programs within the City Treasurer's Office;
  • Manages the work of staff including: assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training, acting on employee problems, and recommending and implementing employee discipline;
  • Monitors staff's performance and coaches for improvement and development;
  • Assists the City Treasurer in the administration of the City's investment program;
  • Compiles data for monthly, detailed report of investment activity;
  • Projects daily and long term cash flow to insure maintenance of necessary liquidity;
  • Reviews and monitors central cashiering, banking, accounting and record-keeping operations as related to investments, deposits, receipting interest, general cash receipts and disbursements;
  • Reviews transactions for proper revenue account classifications;
  • Assumes the duties of the City Treasurer and represents the City Treasurer's office in interdepartmental, commission, Council, community and professional meetings; acts for the City Treasurer in his/her absence;
  • Composes correspondence and prepares special studies, statistical analyses and various reports; ensures mathematical, grammatical and procedural adequacy of reports, forms and other typed materials; 
  • Participates in the development and administration of the Treasurer's office budget, including making recommendations and decisions regarding expenditures;
  • Participates on interdepartmental and intradepartmental teams, committees and boards as required; 
  • Provides staff support and makes presentations to City Commissions, the City Council and Council committees on investment related items;
  • Serves as a liaison for the City Treasurer's Office with other City departments, divisions, outside agencies and the public; negotiates and resolves significant and controversial issues.
  • Examples of Other Duties

    The following duties represent duties that are generally performed by this position but are not considered to be principal job duties:
  • Monitors investment procedures to ensure compliance with Local, State and Federal rules and regulations for municipal treasurer functions;
  • Receives monies on bond transactions, posts receipts to journals and ledgers;
  • Distributes bond receipts to bond holders according to instructions on bond;
  • Attends department meetings as required;
  • Serves on various committees as appropriate;
  • Performs other job-related duties as required.
  • Qualification Guidelines 

    Knowledge of

  • Theory, principles and practices of finance as applied to a wide variety of government investment programs;
  • Federal and State laws and requirements related to government investments;
  • Principles, practices and methods of financial auditing;
  • Budget preparation principles;
  • Management and supervisory principles and practices;
  • Principles of municipal budget preparation and control;
  • Modern and complex office procedures, methods, equipment and software applications;
  • Business correspondence, proper English usage, spelling, grammar and punctuation;
  • City ordinances and administrative rules and regulations affecting departmental operations and personnel matters;
  • General City operations;
  • High quality customer service methodology and principles. 
  • Ability to

  • Manage the work of subordinates including coaching staff for improvement and development, training, assigning, monitoring and evaluating work performance, counseling and disciplining staff and resolving grievances;
  • Evaluate, develop and implement division policy and programs to improve operations;
  • Manage multiple tasks and projects simultaneously;
  • Maintain financial records on investments;
  • Analyze, and evaluate investment data and cash flow projects, make recommendations and act effectively on the information;
  • Monitor investments to ensure compliance with policies and regulations;
  • Interpret and apply Federal, State and local statutes and provisions as related to government investments;
  • Maintain accurate financial records on investments;
  • Communicate clearly and concisely both orally and in writing;
  • Interpret and apply Memoranda of Understanding, City ordinances and administrative rules and regulations affecting departmental operations and personnel matters;
  • Develop, understand, interpret laws and execute rules, regulations, policies and procedures;
  • Establish and maintain effective working relationships with other City employees, Council or Commission members, banking institution representatives, and the public;
  • Develop clear, concise, and comprehensive studies, reports, and agenda items.
  • Education and/or Experience

    Any combination of education and experience that provides the required knowledge and skills is qualifying.  A typical way of obtaining the necessary knowledge and abilities is:
    Bachelor's degree in accounting, finance, business, public administration or a closely related field; and five years increasingly responsible administrative in accounting, finance or auditing, which includes at least two (2) years of supervision or management of a financial function. Experience in municipal treasury operations and previous supervisory experience is desirable. 
    Certification as a California Certified Municipal Treasurer (CCMT) or Certified Public Funds Investment Manager (CPFIM) is highly desirable.
    Special Requirements
    Performance of the essential duties of this position includes the following physical demands and/or working conditions:
    Requires the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; requires sufficient hand/eye coordination to use standard office equipment. Tasks require color and visual perception and discrimination, as well as oral communications ability; requires the ability to operate a motor vehicle.  Tasks are regularly performed without exposure to adverse environmental conditions.