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City of Torrance
Class Code: 1112

Class Designation: Civil Service

October 2014 (Revised)

Representation Unit: Torrance City Employees Assoc.


Reprographic Specialist


Under general supervision, operates high speed digital reprographic, inkjet, and duplicating equipment. Operates a variety of equipment used to bind, hole-punch, staple, cut, or laminate reproduced/printed materials per request in the centralized reprographic section/unit of the City. Performs routine cleaning and/or maintenance on all equipment used and performs related work as required.

Distinguishing Characteristics

Distinguished from the Delivery Driver/Clerk in that collecting and transporting materials and goods is not the primary work assignment. An incumbent's primary work assignment consists of operating high speed digital reprographic equipment, ink jet, duplicator and related bindery equipment. Distinguished from Central Service Coordinator in that the Coordinator oversees and coordinates the work of the Reprographic Specialist.
Supervision Exercised/Received
Receives supervision from the Central Services Coordinator and the Central Services Supervisor 

Examples Of Duties

The following duties represent the principal job duties; however, they are not all inclusive.
  • Operates high speed digital reprographic equipment to reproduce various documents according to specific requirements which may include: paper size, composition, color, or reduction of oversize originals to specified dimension.
  • Operates a variety of equipment used to bind, hole punch, staple or cut reproduced materials in accordance with written requests.
  • Performs bindery work such as paper collating, folding, letter inserting and stamping equipment to prepare such items as newsletters, licenses, public notices or a variety of other documents for mailing.
  • Reproduces documents from original hardcopy, electronic files, or other media.
  • Operates large format equipment to print and finish material to create posters, displays, banners, photo enlargements, plans and other related media as requested.
  • Performs document scanning and digital file backup/archiving.
  • Restock paper in warehouse and reprographic area shelves according to color, weight and size.
  • Operates pallet jack/truck and powered forklift.
  • Verifies the amounts indicated on invoices received, and assists City employees in filling their office material supply requests.
  • Sets up, monitors, cleans and provides basic maintenance to equipment.
  • Orders parts needed to make minor repairs; contacts service representatives regarding major repairs and service.
  • Changes and adds chemicals/solutions to equipment, as needed.
  • Keeps work areas orderly, clean, and safe; ensures proper care in the use of equipment and supplies.
  • Updates electronic job ticket information.
  • Logs receiving of shipments for notification, and distributes them to customers.
  • Maintains proper records and digital files on computer systems.
  • Uses digital media applications to perform assigned duties.
  • Work overtime as requested.
  • Examples of Other Duties

    The following duties represent duties that are generally performed by this position,  but are not considered to be principal job duties:
  • Provides customer service duties requiring knowledge of the printing industry. 
  • Answers telephones and greets customers at the front counter, as needed. 
  • Qualifications Guidelines

    Knowledge of
  • Operation of high speed digital reprographic equipment.
  • Operating features of computer equipment.
  • Paper stock, inks, and toners used in reproduction work.
  • City codes and ordinances, and administrative rules and regulations affecting departmental operations.
  • City and Department Mission including goals and objectives; and General City operations.
  • Ability to
  • Operate high speed digital printing equipment.
  • Perform simple routine maintenance on a variety of mechanical equipment used in conjunction with reprographic and bindery related duties.
  • Understand and carry out oral and written instructions of average complexity.
  • Make simple mathematical calculations involving addition, subtraction, multiplication and division.
  • Measure and weigh.
  • Learn and follow stockroom procedures.
  • Exercise good judgment and confidentiality in maintaining critical and sensitive information.
  • Shift priorities and work under pressure to meet multiple and simultaneous deadlines.
  • Meet schedules and timelines.
  • Perform work in accordance with specifications on work requests.
  • Learn and utilize general and specialized computer applications.
  • Learn to operate and utilize a powered forklift and pallet jack/truck.
  • Establish and maintain effective work relationships with the general public, co-workers, and those contacted during the course of work.
  • Learn and utilize new skills and information to improve job performance and efficiency.
  • License or Certificate

    Possess and maintain a valid Class C California Driver license.  Obtain and maintain forklift certification within 6 months of hire.

    Education and Experience

    Any combination of education and experience that would have provided the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
    One year of experience with digital printing equipment and commercial bindery equipment. Knowledge of stockroom and inventory procedures preferred.
    Special Requirements
    Performance of the essential duties of this position include the following physical demands and/or working conditions:
    Work is regularly performed indoors in a print shop, mail room environment.  Work is performed among large printing machines. Constant exposure to noise, vibrations, odors, chemicals, and ink.  Physical demands include lifting, carrying and standing for long periods of time. Lifting of stationary boxes and printed materials weighing up to 55 lbs. is required.
    Positions in this classification may be required to work overtime to ensure that deadlines are met to produce documents such as City Council Agenda, City Budget or other documents for special events.
    Career Ladder Information
    Experience gained in this classification in addition to training and course work may serve to meet the minimum qualification guidelines for Central Services Coordinator.