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City of Torrance
Class Code: 7309

Class Designation: Civil Service

February 1992

Unit Representaton: Torrance Professional &
Supervisory Association 

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Police Records Administrator

Definition

Under supervision, plans, organizes and directs the police records management information, identification and crime analysis program activities of the Records Division, including records, reports, warrants, law enforcement computer systems, fingerprint identification and crime analysis; and does related work as required.

Distinguishing Characteristics

Distinguished from Police Captain in that the incumbent is not responsible for a bureau of the Police Department. Distinguished from Police Records Supervisor in that the Police Records Supervisor does not have administrative responsibility over the operations of the Records Division.

Examples Of Duties

  • Plans, coordinates and monitors activities related to police records, reports, warrants, law enforcement computer systems, identification and crime analysis programs;
  • analyzes and evaluates manual and automated public safety information systems and provides guidance in electronic data processing for police applications;
  • develops controls and reporting procedures to insure compliance with all state, federal and local reporting requirements;
  • interprets rules and regulations on confidentiality of police records;
  • monitors legal and procedural developments related to the field, evaluates impact on the Department's procedures, and makes recommendations accordingly;
  • acts as Department coordinator for state and national law enforcement computer and telecommunications systems;
  • responds to Subpoena Duces Tecum as the Department's Custodian of Records;
  • maintains effective working relationships with local, state and federal law enforcement and other agencies on criminal justice matters;
  • maintains activity records and prepares reports as required;
  • prepares and administers the division budget;
  • supervises and evaluates the work of subordinate personnel;
  • recommends disciplinary action; hears grievances.
  • Minimum Qualifications

    Knowledge of
  • Penal, government and other laws and codes pertaining to the management, reporting and dissemination of criminal and related records and other information;
  • County and municipal ordinances and procedures relating to records, warrants, and public counter functions;
  • Computerized law enforcement and public safety information systems;
  • Budget preparation principles;
  • Principles of supervision and employee relations.
  • Ability to
  • Plan, organize and direct the activities of a police records management and identification function;
  • Analyze complex records management problems and issues, evaluate alternatives, and make recommendations;
  • Prepare and monitor budget and establish budgetary controls;
  • Maintain records and prepare reports;
  • Communicate effectively, orally and in writing;
  • Represent the department at meetings and hearings, including City Council meetings, disciplinary hearings and grievances;
  • Plan and supervise the work of subordinate staff, including: coordinating, assigning, monitoring and evaluating work;
  • Hiring, training, counseling, and disciplining staff; and processing grievances;
  • Establish and maintain effective working relationships with other City employees, colleagues, public officials and the public.
  • License Required

    Possession of a valid Class "C" California Driver's License.

    Experience

    Five years of responsible law enforcement records management experience, at least three years of which must have been in a supervisory capacity.

    Education

    Coursework or training in law enforcement records management is preferred.