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City of Torrance

ClassCode: 1410

Class Designation: Non-Civil Service/At-Will

July 2000

Representation Unit: Executive and Management Employees

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Law Office Administrator

Position Summary

The Law Office Administrator, under the direction of the City Attorney, directs and coordinates the activities of the Civil and Criminal divisions of the City Attorney's office, including the planning, organization, direction and integration of the functions in the Department.

Distinguishing Characteristics

The Law Office Administrator reports directly to the City Attorney.  Distinguished from an Assistant City Attorney and Deputy City Attorney in that the incumbent is not required to be an attorney admitted to practice law in California.

Job Duties

  • Prepares and administers the annual budget for the Criminal and Civil divisions and coordinates the City Attorney's departmental budget;
  • Keeps the City Attorney informed as to the Department's financial needs as an ongoing process and provides periodic reports as to the status of the Department;
  • Advises management on financial and administrative matters of the legal department;
  • Designs, develops, implements and maintains office systems and procedures to manage administrative, financial, information management and legal functions efficiently and effectively;
  • Prepares documentation for tracking expenditures, monitoring and reporting status of contracts with outside counsel and consultants;
  • Recommends selection, trains and evaluates the performance of non-attorney staff in the Civil and Criminal divisions;
  • Attends committee meetings as required;
  • Recommends, prepares and coordinates studies and reports for submission to City Council.
  • Knowledge and Abilities

    Knowledge of

  • Principles and practices of supervision, administration, budgeting and public relations;
  • Principles of statistical and legal analysis.
  • Management and supervisory principles and practices including supervision and  employee relations;
  • Project management principles, practices and methods.
  • Budget preparation principles;
  • Applicable local, State and Federal regulations;
  • City ordinances and administrative rules and regulations affecting departmental  operations and personnel matters;
  • General City operations.
  • Ability to
  • Analyze complex issues, evaluate alternative solutions, develop sound conclusions, and recommend a course of action.
  • Develop and administer the Civil and Criminal division budgets as well as coordinate the departmental budget;
  • Establish and maintain effective working relationships with attorneys within and outside the city, city officials, city employees, elected and appointed officials and the public;
  • Implement legal systems, procedures and policies for professional and clerical personnel;
  • Supervise subordinates including training, assigning, monitoring and evaluating work performance, counseling and disciplining staff and resolving grievances.
  • Understand, evaluate and supervise operation of technologically and functionally complex equipment (e.g., computer network, document management, case management, databases and spreadsheet software, etc.);
  • Communicate and manage people encompassing: a sensitivity to human needs; an ability to command respect and inspire confidence; a strong power of communication, and an ability to effectively channel activities of lawyers;
  • Utilize good written and verbal communication skills to generate management reports, agenda items, and general correspondence;
  • Evaluate, develop and implement departmental policy and programs to improve departmental operations.
  • Interpret and apply Memorandums of Understanding, City ordinances, and administrative rules and regulations affecting departmental operations and personnel matters.
  • Keep abreast of current developments in legislation and trends, which may affect the City and/or Department.
  • Experience and Education

    Any combination of education and experience that provides the required knowledge and skills is qualifying.  A typical way of obtaining the necessary knowledge and abilities is:
    Bachelor's Degree from a college or university in Public Administration, Business Administration, or a related field. Law office experience helpful. One or more years of management experience in office administration, including supervision of support staff. Substantial experience or graduate work may be substituted for the required education and experience on a year-for-year basis.