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City of Torrance
Class Code: 1274

Class Designation: Non-Civil Service/At-Will

May 2015 Revised

Representation Unit: Executive and Management Employees

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Finance Manager

Definition
Under general direction, plans, organizes, and directs the activities of a major functional area within the Finance Department (Accounting, Audit, Budget or Revenue Division); directs the work of subordinates providing technical guidance with difficult, professional financial duties; and performs related work as required.

Distinguishing Characteristics

The Finance Manager is distinguished from the Assistant Finance Director and Finance Director in that the Finance Manager does not have responsibility for several Divisions or the entire Finance Department, and is distinguished from first line supervisors in that the supervisors do not have administrative responsibility over a major division of the department. The incumbent exercises broad judgment in defining divisional objectives and determining methods to meet objectives. Work is reviewed for overall results.

Supervision Exercised/Received

The Finance Managers receive general direction from either the Finance Director or the Assistant Finance Director. The Finance Manager exercises direct supervision over Senior Accountants and Accountants.

Examples of Essential Duties

The following duties represent the principal job duties; however, they are not all inclusive.
  • Plans, assigns and manages through supervisors, the activities of the division.
  • Manages the work of staff including: assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training employees, acting on employee problems, and recommending and implementing discipline; 
  • Provides leadership, maintains effective employee relations and works with other department managers in the development and retention of competent personnel;
  • Integrates the efforts and results of subordinate supervisors and staff;
  • Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment which supports the City's mission, objectives and values;
  • Develops, implements, and evaluates Division plans, policies, and procedures to achieve annual goals and work standards;
  • Analyzes complex financial data and prepares financial reports;
  • Prepares and administers the annual budget for the Division;
  • Establishes performance requirements and personal development targets;
  • Reviews and ensures appropriate internal controls for areas of responsibility;
  • May oversee and participate in external and internal audits;
  • May oversee and administer City's budget.
  • Examples of Other Duties

    The following duties represent duties that are generally performed by this position, but are not considered to be principal job duties:
  • Provides technical assistance to other departments and the City Council;
  • Makes presentations, as needed, to the City Manager and City Council;
  • Prepares reports and recommendations for City Council and commission agenda items;
  • Participates on external committees, boards, task forces, etc., as appropriate;
  • Attends various City Council, Commission, and community and staff meetings as required.
     
  • Qualification Guidelines

    Knowledge of
  • Management and supervisory principles and practices including coaching and employee relations;
  • Basic accounting principles and practices;
  • Laws and ordinances relating to the financial administration of public agencies;
  • City functions and associated financial management and reporting issues;
  • Customer service techniques;
  • Quantitative analysis methods;
  • Basic internal control procedures;
  • Budget preparation principles;
  • Projects and program management;
  • Research and report writing methods and techniques;
  • Computer software applications related to data analysis and report preparation;
  • Effective customer service techniques;
  • Applicable federal, state and local laws and regulation;
  • City ordinances and administrative rules and regulations affecting departmental operations;
  • City and department mission, including strategic goals and objective;
  • General City operations.
  • A Finance Manager (Accounting) must also possess knowledge of the following:
  • Principles and practices of advanced general, fund, and governmental accounting including financial statement preparation and methods of financial control and reporting;
  • Principles and practices of cost accounting;
  • Payroll administration;
  • Acceptable financial data processing and analysis methods.
  • A Finance Manager (Budgeting) must also possess knowledge of the following:
  • Principles and practices of advanced municipal budgeting;
  • Budget research techniques;
  • Fund structure;
  • Budget document preparation.
  • A Finance Manager (Auditing) must also possess knowledge of the following:
  • Principles, practices, philosophies, and techniques of auditing;
  • Effective internal control systems and sound management practices;
  • Fraud analysis and prevention;
  • Statistical sampling and Electronic Data Processing;
  • Court certified schedules and work papers;
  • Job Training Partnership Act (JTPA) governing regulations.
  • A Finance Manager (Revenue) must also possess knowledge of the following:
  • Principles of financial organization, administration, supervision and revenue preparation and control;
  • Principles, practices and procedures of public agency revenue management, collections and forecasting, economic analysis, accounting and related financial services;
  • Financial analysis and research methods and procedures;
  • Financial record keeping, reporting and disclosure requirements.
  • Ability to
  • Supervise subordinates including training, assigning, monitoring and evaluating work, counseling and disciplining staff, and processing grievances;
  • Analyze complex financial issues, evaluate alternative solutions, develop sound conclusions, and recommend an appropriate course of action;
  • Interpret and apply City ordinances and administrative rules and regulations affecting financial operations and personnel matters;
  • Prepare and monitor divisional budget and financial plan;
  • Work with confidential information;
  • Analyze situations accurately and adopt an effective course of action.
  • Analyze trends and problems in order to develop long-range plans;
  • Analyze, interpret, summarize and present administrative and technical information and data in an effective manner;
  • Develop, understand, interpret laws and execute rules, regulations, policies and procedures;
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals;
  • Develop clear, concise, and comprehensive studies, reports, and agenda items;
  • Make effective presentations to City Council;
  • Establish and maintain effective working relationships with City employees at all levels, public officials, private and community organizations, and others encountered in the course of work;
  • Develop, implement, and administer financial projects and programs;
  • Set and meet deadlines in high pressure situations;
  • Utilize a computer and other office equipment.
  • License or Certificate

    Must possess and maintain an appropriate, valid California Class C Driver's License.
    Incumbents assigned to Audit:
    Must possess certification as Certified Public Accountant (CPA), or Certified Internal Auditor (CIA).
    Incumbents assigned to Revenue and Accounting:
    Highly desirable to possess certification as Certified Public Accountant (CPA) or Certified Management Accountant.

    Education and Experience

    Any combination of education and experience that would have provided the required knowledge and skills is qualifying.  A typical way to obtain the knowledge and skills would be:
    Graduation from a recognized four-year college or university with a major in accounting, finance, business administration, or a closely related field and at least five years of progressively responsible financial experience in accounting, budgeting, or auditing, preferably in a governmental agency.

    Special Requirements

    Performance of the essential duties of this position includes the following physical demands and/or working conditions:
    Requires the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the office to another; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as computers and calculators. Tasks require sound and visual perception and discrimination, as well as oral communications ability. Tasks are regularly performed without exposure to adverse environmental conditions. 
    Work is primarily performed indoors in an office setting. Work involves frequently changing work priorities and the ability to meet deadlines. There will be off-site assignments and attendance at off-site meetings and conferences. On occasion, work will be required on evenings and weekends
     

    Career Ladder Information

    Experience gained in this classification may serve to meet the minimum requirements for promotion to Assistant Finance Director.