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City of Torrance
Class Code: 1510

Class Designation: Civil Service

May 1988

Representation Unit: Torrance Professional &
Supervisory Association

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Central Services Coordinator

Definition

Under supervision, coordinates various services for City departments including document printing, typesetting, reproduction, bindery, delivery of mail and supplies, and issuance and care of City vehicles, and does related work as required.

Distinguishing Characteristics

Distinguished from Central Services Supervisor in that the incumbent is not responsible for supervising the operations of the entire Central Services Division. Distinguished from all other Central Services employees in that the incumbent coordinates the work of those employees.

Examples Of Duties

  • Coordinates requests for service regarding printing, reproduction, typesetting, and binding of brochures, flyers, reports, documents, and agendas by advising user departments on appropriate materials and methods, making cost estimates, ordering special supplies, and prioritizing and assigning projects;
  • ensures requesting departments supply orders are filled from on-hand stock and delivered;
  • maintains records of Division inventory and orders supplies as necessary to restock;
  • ensures daily mail is delivered to all City departments;
  • coordinates the issuance, cleaning, and fueling of City vehicles;
  • works with the Purchasing Division to solicit and evaluate competition bids for inventory and makes recommendation regarding selection of vendor and content of contracts;
  • ensures that inventory received matches inventory ordered;
  • ensures printing, xerographic, process camera, and bindery equipment are maintained and makes arrangements for major repairs through outside vendors;
  • orders letterhead, envelopes, and business cards not printed in-house;
  • prepares reports on supplies, vehicles, and activities;
  • assists in developing the Division budget;
  • prioritizes, assigns, directs, trains, and monitors work performed by Central Service employees and assists, as necessary, to complete projects by deadline;
  • operates photocopier, offset presses, commercial bindery, and other printshop equipment;
  • gives input to supervisor regarding work performance of Central Services employees.
  • Minimum Qualifications

    Knowledge of
  • Practices, procedures, and techniques commonly used in a print shop including offset printing, xerography, binding, typesetting, and paste-up and layout functions;
  • Operation and maintenance of high-speed photocopier, offset presses, typewriter, and commercial bindery equipment;
  • Postal regulations and equipment, including operation of postage meter and scales;
  • Warehousing and inventory practices and procedures;
  • Process Camera, darkroom, and plate-making procedures, techniques, and equipment.
  • Ability to
  • Coordinate and prioritize project tasks;
  • Safely operate and perform minor maintenance on printing, xerography, plate-making, and bindery equipment;
  • Calculate labor, equipment, and supply costs using the four basic arithmetic operations: addition, subtraction, multiplication, and division;
  • Determine appropriate supplies and procedures for printing, xerography, typesetting, and binding functions;
  • Advise user departments on options regarding appropriate materials and supplies for a given project, including aesthetic considerations;
  • Evaluate competitive bids and make recommendations regarding selection of vendor and content of contracts;
  • Monitor, verify, and maintain inventory;
  • Prioritize, assign, direct, train, assist in, and monitor the work of employees, and give input to supervisor regarding work performance of employees;
  • Communicate effectively both orally and in writing;
  • Type reports, memos, and form documents;
  • Establish and maintain effective working relationships with employees, vendors, and the general public.
  • License

    A Class 3 California Driver's License.

    Experience

    Three years progressively responsible experience operating and maintaining printing and duplicating equipment.

    Education

    No specific minimum.